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9 years ago · by · 0 comments

California Minimum Wage Laws

Federal minimum wage law is governed by the Fair Labor Standards Act (FLSA). The current federal minimum wage rate is $7.25 per hour for nonexempt employees. California law complements federal law and, in some cases, prescribes more stringent or additional requirements that employers must follow. Whenever employers are subject to both state and federal laws, the law most favorable to the employee will apply.

The Division of Labor Standards Enforcement (DLSE), part of the California Department of Industrial Relations, enforces and investigates minimum wage violation claims.

Minimum Wage Rate

The current minimum wage rate in California is $10 per hour. A separate minimum wage rate applies for sheepherders, equal to $1,777.98 per month. “Employee wages” are the entire amount of compensation an employee receives for his or her labor or services. Wages can be fixed or based on time, task, piece, commission or other method.

On April 4, 2016, Governor Jerry Brown signed a bill into law that will increase California’s minimum wage rate to $15 per hour by 2022.

New Minimum Wage Rate Implementation

The minimum wage increase will be phased in over several years in separate schedules for employers, depending on the employer’s workforce size.

Minimum Wage Rate

Effective Date

26 or more employees

25 or fewer employees

$10.50 per hour

N/A

Jan. 1, 2017

$11 per hour

$10.50 per hour

Jan. 1, 2018

$12 per hour

$11 per hour

Jan. 1, 2019

$13 per hour

$12 per hour

Jan. 1, 2020

$14 per hour

$13 per hour

Jan. 1, 2021

$15 per hour

$14 per hour

Jan. 1, 2022

Adjustment for inflation

$15 per hour

Jan. 1, 2023

Adjustment for inflation

Adjustment for inflation

Jan. 1, 2024

After the rates described above are implemented, the state will adjust the minimum wage rate annually to reflect the rising cost of inflation.

The law allows the governor to temporarily suspend the minimum wage rate increase schedule if the state’s economic condition does not support an increase. Under a temporary suspension, the implementation schedule would be delayed by one year. However, the governor may not implement a temporary suspension more than twice.


Lodging

Room (alone)

$47.03 per week

Room (shared)

$38.82 per week

Apartment

Two-thirds of ordinary rental value up to $564.81 per month

Apartment (couple)

Both individuals must work for the same employer.

Two-thirds of ordinary rental value, up to $835.49 per month

                                          Meals

Breakfast

$3.62

Lunch

$4.97

Dinner

$6.68

Meals and Lodging Credits

If the employee voluntarily agrees in writing, employers may generally include in employee wages part of the cost of meals and lodging they provide.

The adjacent table provides the maximum amount employers may credit for meals and lodging. Special rules exist for sheepherders and employees of organized camps.

  • Sheepherder wages cannot be offset by meal and lodging credits; and
  • Organized camps may deduct the entire value of meals and lodging from the salary of a student-employee, camp counselor or program counselor.

Refer to the wage orders mentioned below for more information on industry-specific meal and lodging credits.

Tipped Employees

In California, employers must pay tipped employees a wage rate equal to or greater than the state’s minimum wage rate. Employers may not deduct a tip credit from their employees’ wages. Tip payments include any tip, gratuity, money or other gift a patron gives an employee over and above the actual amount of the goods, food, drink, items or services the patron received from that business.

Employers cannot enter into contracts with their employers to override tipped employee regulations.

Subminimum Wage Rates

California law allows disabled workers, apprentices, learners, student-employees, camp counselors and program counselors to receive wage rates below the minimum state rate. In certain cases, a license may be required for a subminimum wage rate to apply. When a license is required, the DLSE may set the terms and conditions of employment. Licenses may be revoked if the employer violates any term or condition of employment set by the license.

Disabled Workers

Employers that obtain a special license issued by the DLSE may pay disabled workers a wage rate below the state’s minimum wage rate. Employers must generally obtain a separate license for each disabled employee. These licenses are valid for up to one year, and must be renewed on a yearly basis.

Nonprofit employers, including sheltered workshops and rehabilitation facilities, may receive a general license to employ disabled employees at subminimum wage rates, instead of individual licenses for each employee. Employers may be required to renew these licenses every year or on a more frequent basis.

Apprentices and Learners

The DLSE may also issue special licenses authorizing employers to pay subminimum wage rates as low as 85 percent of the state’s minimum wage rate to employees during their first 160 hours of employment in occupations in which they have no previous similar or related experience.

Organized Camps

Employers operating an organized camp can pay their student-employees, camp counselors and program counselors a minimum wage rate equal to 85 percent of the state minimum wage rate. These employers can also deduct the entire value of meals and lodging they provide to these employees.

Minimum Wage Rate Exemptions

California’s minimum wage rate requirements do not apply to certain occupations and industries. Separate specific minimum wage rate and payment requirements, described in a series of minimum wage orders, apply for these employees. Consult the wage orders below for information on affected industries:

Other exceptions to California’s minimum wage rate requirements include individuals who are closely related to their employer (parent, spouse or child) and outside sales personnel.

Notice and Postings

Employers are required to post and maintain updated information on the state’s minimum wage rate. The Industrial Welfare Commission (IWC) has provided a model poster that employers can use.

Employers covered by one of California’s industry-specific wage orders must also display a copy of the applicable wage order. These wage orders are available on the IWC’s website.

Prohibited Wage Discrimination

In general, the California Equal Pay Law prohibits employers from discriminating on the basis of sex in the payment of wages.

Subject to some limited exceptions, female and male employees are entitled to equal pay for substantially similar work. Substantially similar work is determined by evaluating the level of skill, effort, responsibility and performance under similar working conditions.

California’s Equal Pay Law allows employers to pay different wages for employees of opposite sex when the wages are based on:

  • A seniority system;
  • A merit system;
  • A system that measures earnings by quantity or quality of production; or
  • A differential based on any bona fide factor other than sex.

A bona fide factor other than sex, such as education, training or experience, exists only when the employer demonstrates that the factor is:

  • Not based on or derived from a sex-based differential in compensation
  • Job-related (with respect to the position in question); and
  • Consistent with a business necessity.

“Business necessity” means an overriding legitimate business purpose. Business necessity does not exist when the employee can demonstrate that the employer could have implemented or used an existing alternative practice that would avoid a wage differential while serving the same business purpose.

Penalties

Criminal, civil and administrative penalties may apply for violations of California’s minimum wage laws.

Criminal Penalties

Employers that violate California’s minimum wage laws commit a misdemeanor, punishable by a fine of at least $100, imprisonment for at least 30 days or both a fine and imprisonment. Employers that violate tipped employee regulations also commit a misdemeanor, punishable by a fine of up to $1,000, imprisonment for up to 60 days or both.

Civil Penalties

Employers that pay wages below the state minimum wage rate or that violate California’s equal pay laws are subject to civil lawsuits, and could be ordered to pay:

  • The difference between what an employee’s wages should have been and what they actually were (plus interest);
  • Liquidated damages (in an amount equal to the wage difference plus interest); and
  • Court costs and reasonable attorneys’ fees.

Employers may avoid paying liquidated damages if they can prove that their actions were in good faith.

Employee lawsuits must be filed within two years of when the violation takes place (or within three years, for willful violations). In the case of any wilful violation, the DLSE can request and obtain injunctions against any further violations.

The identity of any employee that files a complaint for wage discrimination with the DLSE will remain confidential during an investigation and will not be disclosed until the validity of the claim is established.

Administrative Penalties

In addition to the civil penalties described above, the DLSE may issue citations for any employer that violates the state’s minimum wage laws. Cited employers may be subject to fines as follows:

  • $100 per underpaid employee for each pay period in which the employee is underpaid, for a first offense; and
  • $250 per underpaid employee for each pay period in which the employee is underpaid, for a second or subsequent violation.

Employers can appeal these fines by requesting a hearing within 15 days of receiving the citation.

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9 years ago · by · 0 comments

California Health Insurance Mandates

State health insurance mandates are laws regulating the terms of coverage for insured health plans. Mandates can affect various parts of health insurance plans as follows:

  • Benefit mandates require health insurance plans to cover specific treatments, services or procedures. In some cases, however, benefit mandates require issuers to offer coverage for specific treatments, services or procedures to employers for purchase.
  • Provider mandates require health insurance plans to pay for services provided by specific health care professionals. Often, provider mandates are in the form of nondiscrimination mandates that require coverage only if the health plan already reimburses services within the scope of the health care professional’s practice.
  • Person mandates require health insurance plans to cover specific categories of people.

Additional mandates for health plans exist at the federal level. For instance, effective for plan years beginning on or after Jan. 1, 2014, the Affordable Care Act (ACA) requires non-grandfathered plans in the small group and individual markets to provide coverage for items and services designated as “essential health benefits.” Health plan sponsors and issuers should work with their advisors to determine how to comply with applicable federal and state mandates.

California has a divided legal and regulatory system for health insurance plans. The Department of Managed Health Care (DMHC) regulates health care service plans, which include managed care plans such as health maintenance organizations (HMOs) and certain preferred provider organizations (PPOs). The California Department of Insurance (CDI) regulates health insurance policies.

This Employment Law Summary contains a chart outlining California’s benefit, provider and person mandates for insured group health plans. Please keep in mind that the following chart does not address federal benefit mandates, such as the ACA’s mandates.

BENEFIT MANDATES

Acupuncture

Health insurance policies must offer coverage for expenses incurred as a result of treatment by acupuncturists. Mandate to offer coverage also applies to health care service plans, except health maintenance organizations (HMOs).

Alcoholism Treatment

Health insurance policies and health care service plans must offer coverage for the treatment of alcoholism.

Asthma Management (Pediatric)

Health care service plans that cover outpatient prescription drugs must include coverage for the following when medically necessary for the management and treatment of pediatric asthma:

  • Inhaler spacers;
  • Nebulizers, including face masks and tubing; and
  • Peak flow meters.

Education for pediatric asthma must be consistent with current professional medical practice. These pediatric asthma benefits must be provided under the same general terms and conditions, including copayments and deductibles, applicable to all other benefits provided by the plan.
Behavioral Health Treatment for Autism and Related Disorders (Effective July 1, 2012)

Health insurance policies and health care service plans must provide coverage for behavioral health treatment for pervasive developmental disorder or autism.

“Behavioral health treatment” means professional services and treatment programs (including applied behavior analysis and evidence-based behavior intervention programs) that develop or restore, to the maximum extent practicable, the functioning of an individual with pervasive developmental disorder or autism, and that meet all of the following criteria:

  • The treatment is prescribed by a licensed physician or is developed by a licensed psychologist;
  • The treatment is provided under a treatment plan prescribed by a qualified autism service provider;
  • The treatment is administered by a qualified autism service provider or by a qualified autism service professional or paraprofessional who is employed and supervised by the qualified autism service provider;
  • The treatment plan has measurable goals over a specific timeline that is developed and approved by the qualified autism service provider for the specific patient being treated; and
  • The treatment plan is not used for purposes of providing or for the reimbursement of respite, day care or educational services and is not used to reimburse a parent for participating in the treatment program.

These benefits may be subject to case management, network providers, utilization review techniques, prior authorization, copayments or other cost sharing.

Insurers and plans subject to this mandate must maintain an adequate network that includes qualified autism service providers who supervise and employ qualified autism service professionals or paraprofessionals who provide and administer behavioral health treatment.

A “qualified autism service provider” means either of the following:

  • A person, entity or group that is certified by a national entity (such as the Behavior Analyst Certification Board), that is accredited by the National Commission for Certifying Agencies, and that designs, supervises or provides treatment for pervasive developmental disorder or autism; or
  • A person licensed as a physician, physical therapist, occupational therapist, psychologist, marriage and family therapist, educational psychologist, clinical social worker, professional clinical counselor, speech-language pathologist or audiologist who designs, supervises or provides treatment for pervasive developmental disorder or autism.

This mandate will expire on Jan. 1, 2017, unless a law is enacted before then to extend this mandate.

Blood Lead Levels Screening for Children

Health insurance policies and health care service plans must offer coverage for blood lead level screening for children.

Breast Cancer – Screening, Diagnosis and Treatment

Health insurance policies and health care service plans must provide coverage for breast cancer screening, diagnosis and treatment. Breast cancer screening and diagnosis must be covered consistent with generally accepted medical practice and scientific evidence, upon the referral of the insured’s or enrollee’s physician.

Breast cancer treatment includes coverage for prosthetic devices or reconstructive surgery to restore and achieve symmetry for the patient incident to a mastectomy. Coverage for prosthetic devices and reconstructive surgery must be subject to the deductible and coinsurance conditions applied to the mastectomy and all other terms and conditions applicable to other benefits.

Cancer Clinical Trials – Routine Patient Care

Health insurance policies and health care service plans must provide coverage for all routine patient care costs for an insured or enrollee diagnosed with cancer and accepted into a phase I, phase II, phase III or phase IV clinical trial for cancer, if the treating physician recommends participation in the clinical trial after determining that participation in the clinical trial has a meaningful potential to benefit the insured or enrollee.

Copayments and deductibles must be consistent with those applied to the same services when they are not delivered in a clinical trial.
Cancer Screening Tests Health insurance policies and health service plans must provide coverage for all generally medically accepted cancer screening tests.

Cervical Cancer Screening

Health insurance policies and health care service plans that include coverage for treatment or surgery of cervical cancer must provide coverage for an annual cervical cancer screening test. This coverage includes the conventional Pap test, a human papillomavirus screening test that is approved by the federal Food and Drug Administration (FDA) and the option of any cervical cancer screening test approved by the federal FDA, upon the referral of the patient’s health care provider.

Contraceptive Coverage

Health insurance policies and health care service plans that provide coverage for outpatient prescription drugs must include coverage for a variety of federal FDA-approved prescription contraceptive methods, under the same terms and conditions as applicable to all benefits. There is an exception for religious employers.

Diabetes

Health insurance policies and health care service plans must include coverage for the following equipment and supplies for the management and treatment of insulin-using diabetes, non-insulin-using diabetes and gestational diabetes as medically necessary, even if the items are available without a prescription:

  • Blood glucose monitors and blood glucose testing strips;
  • Blood glucose monitors designed to assist the visually impaired;
  • Insulin pumps and all related necessary supplies;
  • Ketone urine testing strips;
  • Lancets and lancet puncture devices;
  • Pen delivery systems for the administration of insulin;
  • Podiatric devices to prevent or treat diabetes-related complications;
  • Insulin syringes; and
  • Visual aids, excluding eyewear, to assist the visually impaired with proper dosing of insulin.

Health insurance policies and health care service plans that cover prescription benefits must include coverage for the following medically necessary prescription items:

  • Insulin;
  • Prescriptive medications for the treatment of diabetes; and
  • Glucagon.

The coinsurances and deductibles for these benefits cannot exceed those established for similar benefits under the policy.

Health insurance policies and health care service plans must provide coverage for diabetes outpatient self-management training, education and medical nutrition therapy necessary to enable an insured to properly use the diabetes equipment, supplies and medications. The coinsurances and deductibles may not exceed those established for physician office visits.

Health insurance issuers must also offer coverage for diabetic daycare self-management education programs (instruction that will enable diabetic patients and their families to gain an understanding of the diabetic disease process, and the daily management of diabetic therapy).

Diethylstilbestrol

Health insurance policies and health care service plans cannot contain any exclusion, reduction or other limitations, as to coverage, deductibles or coinsurance provisions applicable solely to conditions attributable to diethylstilbestrol or exposure to diethylstilbestrol.

Emergency Medical Transportation

Health insurance policies that provide coverage for emergency health care services must include coverage for ambulance services provided through the “911” emergency response system. A similar coverage mandate applies to health care service plans.

Foot Disfigurement – Special Footwear

Health insurance policies and health care service plans must offer coverage for special footwear needed by persons who suffer from foot disfigurement (such as disfigurement from cerebral palsy, arthritis, polio, spina bifida and diabetes and foot disfigurement caused by accident or developmental disability).

General Anesthesia and Facility Charges for Dental Procedures

Health insurance policies and health care service plans must cover general anesthesia and associated facility charges for dental procedures rendered in a hospital or surgery center setting, when the clinical status or underlying medical condition of the patient requires dental procedures that ordinarily would not require general anesthesia to be rendered in a hospital or surgery center setting. This coverage mandate applies to an insured or enrollee:

  • Who is under seven years of age;
  • Who is developmentally disabled, regardless of age; or
  • Whose health is compromised and for whom general anesthesia is medically necessary, regardless of age.

HIV/AIDS, AIDS Vaccine

Health insurance policies and health care service plans must provide coverage for a vaccine for acquired immune deficiency syndrome (AIDS) that is approved for marketing by the federal FDA and is recommended by the United States Public Health Service.

HIV/AIDS, HIV Testing

Health insurance policies and health care service plans must provide coverage for human immunodeficiency virus (HIV) testing, regardless of whether the testing is related to a primary diagnosis.


HIV/AIDS, Transplantation Services

Health insurance policies and health care service plans cannot deny coverage that is otherwise available for the costs of solid organ or other tissue transplantation services because the insured or enrollee is HIV positive.

Home Health Care

Health insurance policies must offer benefits for home health care by a licensed home health agency. (In certain rural areas, the services of visiting nurses, if available, may be substituted for the services of a home health agency.)

Home health services consist of the following:

  • Part-time or intermittent skilled nursing services provided by a registered nurse or licensed vocational nurse;
  • Part-time or intermittent home health aide services that provide supportive services in the home under the supervision of a registered nurse or a physical, speech or occupational therapist;
  • Physical, occupational or speech therapy; and
  • Medical supplies, drugs and medicines prescribed by a physician and related pharmaceutical services, and laboratory services to the extent such charges or costs would have been covered under the policy if the insured person had remained in the hospital.

The number of covered home health visits cannot be less than 100 visits in any year for each person covered under the policy. Home health care benefits may be subject to an annual deductible of not more than $50 and coinsurance not less than 80 percent of the reasonable charges for the home health care services.

Hospice Care

Health care service plans must include a provision for hospice care. In general, the hospice care benefits must be at least equivalent to the hospice care provided under Medicare.

Infertility Treatments

Health insurance policies and health care service plans (except health maintenance organizations offering coverage to employers with less than 20 employees) must offer coverage for infertility treatment, except in vitro fertilization. Infertility treatments include procedures consistent with established medical practices in the treatment of infertility by licensed physicians, such as diagnosis, diagnostic tests, medication, surgery and gamete intrafallopian transfer. There is an exception for religious organizations.

Effective Jan. 1, 2014, coverage for the treatment of infertility must be offered and, if purchased, provided without discrimination on the basis of age, ancestry, color, disability, domestic partner status, gender, gender expression, gender identity, genetic information, marital status, national origin, race, religion, sex or sexual orientation.

Intoxicants/Controlled Substances – Exclusion Prohibited

Health insurance policies may not contain a general exclusion for when the insured is intoxicated or under the influence of any controlled substance.
Jawbone or Associated Bone Joints Health insurance policies must cover medically necessary surgical procedures for covered conditions that directly affect the upper or lower jawbone or associated bone joints. A similar coverage mandate applies to health service plans.

Mammograms

Health insurance policies must provide the following mammogram coverage (upon the referral of a nurse practitioner, certified nurse midwife, physician assistant or physician) for breast cancer screening or diagnostic purposes:

  • A baseline mammogram for women ages 35 to 39;
  • A mammogram for women ages 40 to 49 every two years or more frequently based on a physician’s recommendation; and
  • A mammogram every year for women ages 50 and over.
    A mammography coverage mandate also applies to health service plans.
    Maternity Benefits Health insurance policies and health care service plans that provide maternity coverage cannot:

  • Contain a copayment or deductible for inpatient hospital maternity services that exceeds the most common amount for other covered inpatient services; or
  • Contain a copayment or deductible for ambulatory care maternity services that exceeds the most common amount for ambulatory care services provided for other covered medical conditions.

In addition, if a policy or plan has covered a person continuously from conception, it cannot contain any exclusion, reduction or other limitations as to coverage, deductibles or coinsurance provisions for involuntary complications of pregnancy, unless the provisions apply generally to all benefits paid under the policy or plan. Involuntary complications of pregnancy include: puerperal infection; eclampsia; cesarean section delivery; ectopic pregnancy; and toxemia.

See below for the maternity benefit mandate for health insurance policies that becomes effective on July 1, 2012.

Maternity Benefits

Health insurance policies must provide coverage for maternity services for all insureds covered under the policy.

“Maternity services” include: prenatal care; ambulatory care maternity services; involuntary complications of pregnancy; neonatal care; and inpatient hospital maternity care, such as labor and delivery and postpartum care. Also, the covered maternity services must be consistent with the scope of benefits under the ACA’s maternity benefit requirement.

Maternity Benefits – Minimum Length of Stay

Health insurance policies and health care service plans that provide maternity coverage cannot restrict benefits for inpatient hospital care to a time period less than 48 hours following a normal vaginal delivery and less than 96 hours following a delivery by caesarean section. However, coverage for inpatient hospital care may be for a time period less than 48 or 96 hours if:

  • The early discharge decision is made by the treating physician in consultation with the mother; and
  • A post-discharge follow-up visit for the mother and newborn within 48 hours of discharge, when prescribed by the treating physician, is covered.
    Maternity Benefits – Prenatal Diagnosis of Genetic Disorders Health insurance policies and health care service plans that provide maternity benefits must offer coverage for prenatal diagnosis of genetic disorders of the fetus by means of diagnostic procedures in cases of high-risk pregnancy.

Maternity Benefits – Prenatal Testing Program (Expanded Alpha Feto Protein Program)

Health insurance policies and health service plans that provide maternity benefits must cover participation in the Expanded Alpha Feto Protein (AFP) program, which is a statewide prenatal testing program administered by the California Department of Health Services.

Mastectomy and Lymph Node Dissection

Health insurance policies and health service plans that provide coverage for mastectomies and lymph node dissections must:

  • Allow the length of hospital stay to be determined by the attending physician in consultation with the patient (post-surgery), consistent with sound clinical principles and processes;
  • Cover prosthetic devices or reconstructive surgery, including devices or surgery to restore and achieve symmetry for the patient incident to the mastectomy; and
  • Cover all complications from a mastectomy, including lymphedema.
    Coverage for prosthetic devices and reconstructive surgery must be subject to the deductible and coinsurance conditions applicable to other benefits.

Mental and Nervous Disorders

Health insurance policies must offer coverage for mental or nervous disorders.

Mental Illness – Severe Mental Illness and Serious Emotional Disturbances of Children

Health insurance policies and health care service plans must provide coverage for the diagnosis and medically necessary treatment of severe mental illnesses of a person of any age, and of serious emotional disturbances of a child under the same terms and conditions applied to other medical conditions. These benefits must include: outpatient services; inpatient hospital services; partial hospital services; and prescription drugs, if the policy or plan includes coverage for prescription drugs.

The maximum lifetime benefits, copayments, coinsurance and deductibles for these benefits must be applied equally to all benefits under the policy or plan.

“Severe mental illnesses” include: schizophrenia; schizoaffective disorder; bipolar disorder (manic-depressive illness); major depressive disorders; panic disorder; obsessive-compulsive disorder; pervasive developmental disorder or autism; anorexia nervosa; and bulimia nervosa.

The federal Mental Health Parity and Addiction Equity Act (MHPAEA) creates additional parity requirements for employers with more than 50 employees that offer mental health or substance use disorder benefits in their group health plans. Depending on a plan’s design, the MHPAEA may require stricter parity requirements than state law mandates. Also, beginning in 2014, the ACA requires non-grandfathered health plans in the individual and small group markets to cover mental health and substance use disorder services and comply with the federal parity law.

Orthotic and Prosthetic Devices and Services

Health insurance policies must offer coverage for orthotic and prosthetic devices and services, which must include original and replacement devices. The benefit amount cannot be less than the annual and lifetime benefit maximums applicable to all benefits in the policy. Any copayment, coinsurance, deductible and maximum out-of-pocket amount cannot be more than the most common amounts contained in the policy.

A similar mandate applies to health care service plans.

Osteoporosis

Health insurance policies and health care service plans must include coverage for services related to diagnosis, treatment and appropriate management of osteoporosis. The services may include all federal FDA-approved technologies, including bone mass measurement technologies as deemed medically appropriate.

Pain Management Medication for Terminally Ill Patients

Health care service plans that cover prescription drug benefits must provide coverage for appropriately prescribed pain management medications for terminally ill patients when medically necessary.

Phenylketonuria (PKU)

Health insurance policies and health care service plans must provide coverage for the testing and treatment of phenylketonuria (PKU). PKU coverage must include formulas and special food products that are part of a diet prescribed by a licensed physician, provided that the diet is deemed medically necessary to avert the development of serious physical or mental disabilities or to promote normal development or function as a consequence of PKU. Benefits are payable only to the extent that the cost of necessary formulas and special food products exceeds the cost of a normal diet.

Prescription Drugs – Coverage for Drugs Approved Before July 1, 1999

Health care service plans that cover prescription drug benefits cannot limit or exclude coverage for a drug that was previously approved for coverage by the plan for an enrollee’s medical condition if the plan’s prescribing provider continues to prescribe the drug for the medical condition, provided that the drug is appropriately prescribed and is considered safe and effective for treating the enrollee’s medical condition.
Prescription Drugs – Off-Label Use Health insurance policies and health care service plans that cover prescription drugs cannot limit or exclude coverage for the off-label use of a drug, provided the drug:

  • Is approved by the FDA;
  • Is prescribed for the treatment of a life-threatening condition or a chronic and seriously debilitating condition (provided the drug is medically necessary to treat that condition and the drug is on the insurer’s formulary, if any); and
  • Has been recognized for treatment of that condition by the American Hospital Formulary Service’s Drug Information or certain medical compendia.
    Preventive Care for Children – Age 16 and Younger Health insurance policies and health care service plans must provide benefits for the comprehensive preventive care of children 16 years of age or younger.

Covered benefits must include:

  • Periodic health evaluations;
  • Immunizations; and
  • Laboratory services in connection with periodic health evaluations.

Preventive Care of Children – Age 17 or 18

Health insurance policies and health care service plans must offer benefits for the comprehensive preventive care of children 17 and 18 years of age. Benefits must be offered for the following:

  • Periodic health evaluations;
  • Immunizations; and
  • Laboratory services in connection with periodic health evaluations.

Prostate Cancer – Screening and Diagnosis

Health insurance plans and health care service plans must cover the screening and diagnosis of prostate cancer, including prostate-specific antigen testing and digital rectal examinations, when medically necessary and consistent with good professional practice.

Prosthetic Devices for Laryngectomy

Health insurance policies and health care service plans that cover the surgical procedure known as a laryngectomy (removal of the larynx for medically necessary reasons) must include coverage for prosthetic devices to restore a method of speaking.

Reconstructive Surgery (Including Cleft Palate)

Health insurance policies and health care service plans must cover reconstructive surgery. “Reconstructive surgery” means surgery performed to correct or repair abnormal structures of the body caused by congenital defects, developmental abnormalities, trauma, infection, tumors or disease. It must be performed to either improve function or create a normal appearance, to the extent possible. This mandate does not cover cosmetic surgery.

This mandate also includes coverage for medically necessary dental or orthodontic services that are an integral part of reconstructive surgery for cleft palate procedures. “Cleft palate” means a condition that may include cleft palate, cleft lip or other craniofacial anomalies associated with cleft palate.

This mandate does not require coverage for cosmetic surgery, which is surgery performed to alter or reshape normal structures of the body to improve the patient’s appearance.

Sterilization Rationale Exclusion

Health insurance policies and health care service plans that cover all or part of the cost of a sterilization operation or procedure cannot include any exclusion, reduction or limitation on this benefit based upon the covered person’s reason for requesting sterilization.

PROVIDER MANDATES

Acupuncturists

Health policy insurers must offer coverage for expenses incurred as a result of treatment by acupuncturists. Mandate to offer coverage also applies to health care service plans, except health maintenance organizations (HMOs). Acupuncturists are also subject to a nondiscrimination mandate, to the extent a policy or plan covers acupuncture.

A nondiscrimination mandate requires coverage if the health policy or plan reimburses services within the scope of the health care professional’s practice.


Advanced Practice Registered Nurse

Nondiscrimination mandate. To be covered under mandate, the nurse must be certified as a clinical nurse specialist and participate in expert clinical practice in the specialty of psychiatric-mental health nursing.

Audiologist

Nondiscrimination mandate


Autism Service Providers

For purposes of the behavioral health treatment mandate, a “qualified autism service provider” means either of the following:

  • A person, entity or group that is certified by a national entity (such as the Behavior Analyst Certification Board), that is accredited by the National Commission for Certifying Agencies, and that designs, supervises or provides treatment for pervasive developmental disorder or autism; or
  • A person licensed as a physician, physical therapist, occupational therapist, psychologist, marriage and family therapist, educational psychologist, clinical social worker, professional clinical counselor, speech-language pathologist, or audiologist who designs, supervises or provides treatment for pervasive developmental disorder or autism.

Chiropractor

Nondiscrimination mandate

Clinical Social Worker

Nondiscrimination mandate

Dentist

Nondiscrimination mandate

Marriage and Family Therapists

Nondiscrimination mandate.

“Marriage and family therapist” means a licensed marriage and family therapist who has received specific instruction in assessment, diagnosis, prognosis and counseling, and psychotherapeutic treatment of premarital, marriage, family and child relationship dysfunctions.

Optometrist

Nondiscrimination mandate

Physician/Surgeon

Nondiscrimination mandate

Podiatrist

Nondiscrimination mandate


Professional Clinical Counselor

Nondiscrimination mandate.

A “professional clinical counselor” means a licensed professional clinical counselor who has received specific instruction in assessment, diagnosis, prognosis, counseling and psychotherapeutic treatment of mental and emotional disorders.

Psychologist

Nondiscrimination mandate

Registered Dispensing Optician

Nondiscrimination mandate

Registered Nurse

Nondiscrimination mandate.

To be covered under mandate, a nurse must possess a master’s degree in psychiatric-mental health nursing and be listed as a psychiatric-mental health nurse by the Board of Registered Nursing.


Respiratory Care Practitioner

Nondiscrimination mandate

Therapists – Occupational, Physical and Speech-Language

Nondiscrimination mandate

PERSON MANDATES

Continuation Coverage (Cal-COBRA)

Insurers that provide coverage under a group plan to a small employer (employers with fewer than 20 employees) must offer continuation coverage to a qualified beneficiary when a qualifying event occurs. The maximum coverage period is 36 months. The coverage must generally be provided under the same terms and conditions that apply to similarly situated individuals under the group plan.

A “qualified beneficiary” means any individual who, on the day before the qualifying event, is covered under the group plan and has a qualifying event.

“Qualifying event” means any of the following events that, but for the election of continuation coverage, would result in a loss of coverage:

  • The covered employee’s death;
  • The covered employee’s termination of employment or reduction in hours (except for terminations due to gross misconduct);
  • The covered employee’s divorce or legal separation from his or her spouse;
  • A dependent’s loss of dependent status; and
  • With respect to a covered dependent only, the covered employee’s entitlement to benefits under Medicare.

In addition, an insurer must offer a coverage extension to an insured or enrollee who has exhausted his or her 18 months (or longer in special circumstances) of federal COBRA coverage. The extension may be for up to 36 months from the date the individual’s continuation coverage began.

Dependent Child – Limiting Age

For health insurance policies and health care service plans that provide dependent coverage, the limiting age for dependent children cannot be less than age 26.

However, for plan years beginning before Jan. 1, 2014, a health insurance policy or health care service plan with grandfathered status under the federal health care reform law may exclude from coverage an adult child who has not attained 26 years of age if the adult child is eligible to enroll in an eligible employer-sponsored health plan, other than a group health plan of a parent.

Dependent Child – Not Residing with Employee

Health insurance policies and health care service plans cannot exclude a dependent child from eligibility or benefits solely because the dependent child does not reside with the employee.

Dependent Child – Students

If a health insurance policy or health care service plan provides coverage for a dependent child who is over 26 years of age and enrolled as a full-time student at a secondary or postsecondary educational institution, the following conditions must apply to the coverage:

  • Any break in the school calendar cannot disqualify the dependent child from coverage;
  • If the dependent child takes a medical leave of absence and the child’s condition renders him or her incapable of self-sustaining employment, the child’s coverage must continue if he or she is chiefly dependent on the policyholder or subscriber for support and maintenance;
  • If the dependent child takes a medical leave of absence from school (but the dependent child’s condition does not fall under the paragraph above) the child’s coverage cannot terminate for a period of 12 months or until the date coverage is scheduled to terminate pursuant to the policy’s or plan’s terms, whichever comes first.

Disabled Child

If a plan or policy has a limiting age for dependent coverage, coverage must continue past the limiting age for a child who is (and continues to be) both incapable of self-sustaining employment by reason of an intellectual disability or physical handicap and chiefly dependent upon the insured for support and maintenance.

Domestic Partner Coverage

Health insurance policies and health care service plans must provide equal coverage to the registered domestic partner of an employee, insured, policyholder or subscriber to the same extent, and subject to the same terms and conditions, as provided to a spouse. In addition, policies and plans cannot discriminate in coverage between spouses or domestic partners of a different sex and spouses or domestic partners of the same sex.

Newborns and Adopted Minors

Health insurance policies and health care service plans that provide dependent coverage must provide coverage for newborn infants from and after the moment of birth and for any minor child placed for adoption from and after the moment the child is placed for adoption.

Persons with Dementia

Except for a preexisting condition, health insurance policies and health care service plans that provide coverage for long-term care facility services or home-based care cannot excluded covered persons from this coverage if they are diagnosed as having any significant destruction of brain tissue with resultant loss of brain function (such as Alzheimer’s disease and other progressive, degenerative and dementing illnesses).

*While many of the mandates described in the above chart are applicable to managed care plans, such as health maintenance organizations (HMOs) and certain preferred provider organizations (PPOs), managed care plans may be subject to additional requirements under California statutes and regulations that are not specifically addressed in the above chart. In addition, the chart focuses on mandates applicable to health insurance plans sponsored by private employers, and does not address mandates specifically applicable to the health benefits provided by government employers.

Additional Resources:

California statutes: www.legislature.ca.gov  

California Department of Insurance: www.insurance.ca.gov

California Department of Managed Care: www.dmhc.ca.gov  

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9 years ago · by · 0 comments

5 Child Care Initiatives to Enhance Your Workplace

The incentives you offer can impact how candidates view your company and its culture. Different programs and benefits will attract different people. Keep this in mind when choosing which initiatives to promote, especially if you want to attract working parents.

The cost of child care in the United States can be the greatest single expense for a household, with at-home care averaging $28,354 annually. Imagine, then, how enticing child care initiatives might be to working parents or those who want to start families.

Moreover, a company’s child care initiatives can make or break an employee’s decision to stay with his or her employer, according to the Harvard Business Review. Offering child care benefits is one of the best ways to recruit talent. Child care services and the support of an employer are consistently cited as top concerns for parents. The following initiatives are just some of the ways to enhance your workplace for employees and their families.

Paid Time Off (PTO) and Flexible Scheduling

PTO is often used to attract talent, especially millennials. However, it can also be pitched as a family friendly benefit to working parents. Parents need time off for things like children’s doctor appointments, unexpected illnesses or family vacations. Offering generous PTO or flexible scheduling benefits makes juggling work and home life much easier for families.

On-site Child Care

This option may be expensive and would require considerable buy-in from the company. However, it addresses many concerns shared by working parents and could be the “make or break” retention benefit for your workforce.

Furthermore, a study in the Journal of Managerial Psychology found that employees performed better and came to work more regularly when using on-site child care, compared against those who use off-site care or did not have children. Similarly, in a survey from Bright Horizons, an employer-sponsored child care provider, 90 percent of employees who use on-site child care reported increased concentration on their job duties.

Child Care Referrals

If offering on-site child care is too expensive, consider offering resources to help employees find the best child care options for their families. Any working parent knows the stress involved in finding suitable care for their children during the workday. Consider establishing a resource network with your employees who use off-site child care. Gather recommendations and information about child care providers nearby and make those resources available to employees.

Child Care Subsidies

Another way to entice working parents is by offering to pay a portion of off-site child care costs. As was stated previously, child care may be the largest single expense for a family in the United States. Offering a child care subsidy might tip the scale in your favor when employees are weighing career options, particularly for working parents.

Employee Assistance Programs

Many working parents have questions about how to balance their expenses or manage emotional stress, especially if they just had their first child. With this in mind, consider offering counseling programs for your employees through an employee assistance program (EAP). An EAP can help alleviate stress that affects workplace performance.

You can choose the right EAP vendor for your organization’s needs and tailor the program to your workforce. Beyond financial counseling, EAPs can cover areas like adoption assistance, elder care referrals and basic legal help. An EAP is usually paid for entirely by the employer and is offered to employees’ immediate family members as well.

The initiatives listed in this article are by no means exhaustive. There are other ways to attract and retain working parents, but these are good places to start. Remember, the programs you establish today can help retain your employees tomorrow. Speak with Scurich Insurance to discuss potential options for your organization.

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9 years ago · by · 0 comments

Cranes and Derricks in Construction – Operator Qualifications FAQs

OSHA’s cranes and derricks operator certification standard becomes effective on Nov. 10, 2017.

Employers that use cranes and derricks in construction must comply with this standard. Employers should also become familiar with this standard if their employees work in areas or sites where cranes and derricks are in use. Finally, crane lessors that provide operators or maintenance personnel with the equipment they lease also have duties under the standard.

This Compliance Overview presents some frequently asked questions and answers compiled by OSHA regarding operator and signal person qualifications and operator certification.

LINKS AND RESOURCES

  • OSHA’s cranes and derricks in construction website
  • OSHA’s cranes and derricks FAQs
  • OSHA’s small entity Compliance Guide for cranes and derricks in construction standard

OPERATOR QUALIFICATION & CERTIFICATION

IMPORTANT: On Sept. 26, 2014, OSHA published a final rule that extends the deadline for crane operator certification in the cranes standard at 29 CFR 1926.1427 for three years, to Nov. 10, 2017 (published in the Federal Register). The final rule also extends the employer’s duty to ensure that operators are competent to operate the crane safely for the same three-year period. During this extension, OSHA will address operator qualification through additional rule-making. OSHA will provide updated information about the crane operator certification and qualification requirements as it becomes available on OSHA’s cranes and derricks in construction page.

What must employers do before the operator certification requirements go into effect to ensure the competency of their operators?

Employers must ensure that equipment operators are competent through training and experience to operate the equipment safely (see 29 CFR 1926.1427(k)(2)). If an employee assigned to operate a crane does not have the required knowledge or ability to operate the equipment safely, the employer must train that employee before allowing him or her to operate the equipment and must evaluate the operator to confirm that he or she understands the information provided in the training (see 29 CFR 1926.1427(f) training requirements).

Does OSHA require operators to be certified under existing state, county or city licensing programs?

The answer depends on whether the licensing criteria meets the minimum requirements (“federal floor”) in 29 CFR 1926.1427(e)(2) and (j). If a state or local jurisdiction has a licensing program that meets the federal floor, OSHA requires the employer to ensure that all operators operating within that jurisdiction are licensed by that state or local jurisdiction, unless they are qualified by the U.S. military (see §1926.1427(a)(1)).

This requirement went into effect in November 2010. Note, however, that the crane standard’s operator certification requirements do not supersede state or local licensing laws. If the licensing program does not meet the federal floor, OSHA does not require operators to be licensed in accordance with that program, although the operator may still be subject to action by the state or local authority for failure to comply with its requirements.

Who will determine if a state or local operator certification process meets the federal floor requirements in 29 CFR 1926.1427?

Initially, states or local governments are responsible for determining if a state or local operator certification program meets the requirements of 29 CFR 1926.1427(e)(2)(i-ii) (see §1926.1427(e)(2)(iii)).

OSHA does not require compliance with a state or local licensing requirement unless the state or local authority that oversees the licensing department or office assesses that program and determines that it meets the minimum requirements in §1926.1427(e)(2)(i) and (ii), including satisfying the substantive testing criteria of §1926.1427(j) through written and practical tests and providing testing procedures for relicensing.

OSHA does not intend to require compliance with a state or local licensing requirement absent a public statement by the authority with oversight responsibility for the licensing office that the licensing program meets OSHA’s minimum requirements and the reason for that determination. However, OSHA has the final authority in determining that the program meets minimum OSHA requirements.

Is the option for qualification by the U.S. military available to employees of private contractors working under contract to the Department of Defense?

No. This option is only available to civilian and uniformed employees of the Department of Defense. When the operator certification requirements are in effect, private contractors must use one of the other options for operator certification/qualification available under 29 CFR 1926.1427.

Does OSHA endorse or approve testing bodies for operator certification or other purposes under the cranes standard?

No. OSHA does not evaluate or approve crane operator training courses or crane operator certification testing bodies. Under the cranes standard, operator certification testing bodies must be accredited by a nationally recognized accrediting agency (29 CFR 1926.1427(b)(1)(i)). Currently the American National Standards Institute (ANSI) and the National Commission for Certifying Agencies (NCCA) are the two organizations that OSHA has identified as nationally recognized accrediting agencies.

SIGNAL PERSON QUALIFICATIONS

What qualifications must a signal person possess?

A signal person must:

  • Know and understand the type of signals used;
  • Be competent in the application of the type of signals used;
  • Have a basic understanding of equipment operation and limitations, including the crane dynamics involved in swinging and stopping loads and boom deflection from hoisting loads; and
  • Know and understand the relevant requirements of the provisions of the standard relating to signals.

How does an employer know whether a signal person is qualified?

Under 29 CFR 1926.1428, employers must determine that a signal person is qualified through the assessment of a qualified evaluator, who must meet one of the following definitions in §1926.1401:

  • Third-party qualified evaluator (“an entity that, due to its independence and expertise, has demonstrated that it is competent in accurately assessing whether individuals meet the qualification requirements in this subpart for a signal person”). The signal person must have documentation from a third-party qualified evaluator showing that he or she meets the qualification requirements.
  • Employer’s qualified evaluator (not a third party) (“a person employed by the signal person’s employer who has demonstrated that he or she is competent in accurately assessing whether individuals meet the qualification requirements in this subpart for a signal person”). The employer’s qualified evaluator assesses the individual, determines that the individual meets the qualification requirements and provides documentation of that determination. This assessment may not be relied on by other employers.

(See 1/9/12 Interpretation Letter to William Irwin, Jr. and 6/28/11 Interpretation Letter to Walter Wise.)

Must the required training and qualification of a signal person be performed by an accredited organization?

No, but employers must have documentation of the signal person’s qualifications available at the worksite, either in paper form or electronically. For example, the documentation may be accessed from a laptop or tablet, via email or be transmitted from an off-site location by facsimile. While a physical card may serve as proof of a signal person’s qualifications, it is not the only means allowed by the cranes standard.

The documentation must specify each type of signaling (e.g., hand signals, radio signals, etc.) for which the signal person is qualified under the requirements of the standard. The purpose of this documentation is to ensure the on-site availability of a means for crane operators and others to determine quickly whether a signal person is qualified to perform a particular signal for the hoisting job safely.

(See 1/9/12 Interpretation Letter to William Irwin, Jr. and 6/28/11 Interpretation Letter to Walter Wise.)

Do Union and Trade Association Apprenticeship Certification Programs qualify as third party qualified evaluators for purposes of evaluating signal person qualifications in accordance with 29 CFR 1926.1428(a)(1)?

OSHA’s cranes standard requires each employer of a signal person to use a qualified evaluator (a third party or an employee) to verify that the signal person possesses a minimum set of knowledge and skills (29 CFR 1926.1428(a)). In general, OSHA does not evaluate or endorse specific products or programs, and, therefore, makes no determination as to whether a certification program meets the definition of a “qualified evaluator (third party).”

It should be noted, however, that in the preamble to the cranes standard, OSHA stated that “labor-management joint apprenticeship training programs that train and assess signal persons would typically meet the definition for a third-party qualified evaluator…”

(See the preamble to the cranes standard in the Federal Register at 75 FR 48029.)

With regard to training, the employer is ultimately responsible for assuring that its employees are adequately trained regardless of whether the employees’ qualification is assessed by the employer or a third party.

(See 1/9/12 Interpretation Letter to William Irwin, Jr. and 6/28/11 Interpretation Letter to Walter Wise.)

Does a certified operator automatically satisfy the criteria for being a qualified signal person under 29 CFR 1926.1428?

No. To qualify as a signal person, the operator would need to be evaluated by a qualified evaluator, satisfy the specified testing requirements for signal persons under 29 CFR 1926.1428 and documentation must identify the types of signaling (e.g., hand, radio, etc.) for which the operator has been evaluated.

In some cases, the operator’s certification process may also satisfy the signal person qualification requirements, depending on the qualifications of the certifying organization, the content of the certification exam and the documentation provided by the certifying organization. In general, the qualifications of a signal person and an equipment operator are not considered one in the same.

I received a license or certificate from an accredited organization as a trainer in signaling. Does this qualify me to be an evaluator of the qualifications of signal persons?

Not necessarily. While being an accredited trainer may indicate that the trainer possesses the skills for effectively communicating subject matter to trainees, a qualified evaluator must also have demonstrated that he or she is competent in accurately assessing whether individuals have the qualifications required by the cranes standard. For further information regarding signal person qualifications, refer to related fact sheets.

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9 years ago · by · 0 comments

The ROI of Safety Programs

Safety programs not only have a positive impact on your bottom line, they improve productivity and increase employee morale. But how can you measure this?

According to the Occupational Safety and Health Administration (OSHA), workplaces that establish safety and health management systems can reduce their injury and illness costs by 20 to 40 percent. Safe environments also improve employee morale, which positively impacts productivity and service. When it comes to the costs associated with safety, consider the following statistics from OSHA:

  • U.S. employers pay almost $1 billion per week for direct workers’ compensation costs alone, which comes straight out of company profits.
  • Injuries and illnesses increase workers’ compensation and retraining costs.
  • Lost productivity from injuries and illnesses costs companies roughly $63 billion each year.

In today’s business environment, these safety-related costs can be the difference between reporting a profit or a loss. Use these tips to understand how safety programs will directly affect your company’s bottom line.

The Cost of Safety – How Can You Measure This?

Demonstrating the value of safety to management is often a challenge because the return on investment (ROI) can be cumbersome to measure. Your goal in measuring safety is to balance your investment vs. the return expected.

Where do you begin?

There are many different approaches to measuring the cost of safety, and the way you do so depends on your goal. Defining your goal helps you to determine what costs to track and how complex your tracking will be.

For example, you may want to capture certain data simply to determine what costs to build into the price of a product, or you may want to track your company’s total cost of safety to show increased profitability, which would include more specific data collection like safety wages and benefits, operational costs and insurance costs.

Since measuring can be time consuming, general cost formulas are available. A Stanford study conducted by Levitt and Samuelson places safety costs at 2.5 percent of overall costs, and a study published by the Economist Intelligence Unit (EIU) estimates general safety costs at about 8 percent of payroll.

If it is important for your organization to measure safety as it relates to profitability, more accurate tracking should be done.

For measuring data, safety costs can be divided into two categories:

Direct (hard) costs, which include:

  • Safety wages
  • Operational costs
  • Insurance premiums and/or attorney’s fees
  • Accidents and incidents
  • Fines and/or penalties

Indirect (soft) costs, which go beyond those recorded on paper, such as:

  • Accident investigation
  • Repairing damaged property
  • Administrative expenses
  • Worker stress in the aftermath of an accident resulting in lost productivity, low employee morale and increased absenteeism
  • Training and compensating replacement workers
  • Poor reputation, which translates to difficulty attracting skilled workers and lost business share

When calculating soft costs, minor accidents costs are about four times greater than direct costs, and serious accidents are about 10 to 15 times greater, especially if the accident generates OSHA fines or litigation costs. According to IRMI, just the act of measuring costs will drive improvement.

In theory, those providing the data become more aware of the costs and begin managing them. This supports the common business belief that what gets measured gets managed. And, as costs go down, what gets rewarded gets repeated.

The Value of Safety

OSHA studies indicate that for every $1 invested in effective safety programs, you can save $4 to $6 as illnesses, injuries and fatalities decline. With a good safety program in place, your costs will naturally decrease. It is important to determine what costs to measure to establish benchmarks, which can then be used to demonstrate the value of safety over time.

Also, keep in mind that your total cost of safety is just one part of managing your total cost of risk. When safety is managed and monitored, it can also help drive down your total cost of risk. For example, a fall protection program implementation reduced one agribusiness’ accident costs by 96 percent – from $4.25 to $0.18 per person/hour.

Considering the statistics, safety experts believe that there is direct correlation between safety and a company’s profit. We are committed to helping you establish a strong safety, health and environmental program that protects both your workers and your bottom line. Contact us today at 831-661-5697 to learn more about our value-added services.

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9 years ago · by · 0 comments

IRS CONFIRMS ACA MANDATE PENALTIES STILL EFFECTIVE

The Internal Revenue Service (IRS) Office of Chief Counsel has recently issued several information letters regarding the Affordable Care Act’s (ACA) individual and employer mandate penalties. These letters clarify that:

  • Employer shared responsibility penalties continue to apply for applicable large employers (ALEs) that fail to offer acceptable health coverage to their full-time employees (and dependents); and
  • Individual mandate penalties continue to apply for individuals that do not obtain acceptable health coverage (if they do not qualify for an exemption).

These letters were issued in response to confusion over President Donald Trump’s executive order directing federal agencies to provide relief from the burdens of the ACA.

ACTION STEPS

These information letters clarify that the ACA’s individual and employer mandate penalties still apply. Individuals and ALEs must continue to comply with these ACA requirements, including paying any penalties that may be owed.

Background

The ACA’s employer shared responsibility rules require ALEs to offer affordable, minimum value health coverage to their full-time employees or pay a penalty. These rules, also known as the “employer mandate” or “pay or play” rules, only apply to ALEs, which are employers with, on average, at least 50 full-time employees, including full-time equivalent employees (FTEs), during the preceding calendar year. An ALE may be subject to a penalty only if one or more full-time employees obtain an Exchange subsidy (either because the ALE does not offer health coverage, or offers coverage that is unaffordable or does not provide minimum value).

The ACA’s individual mandate, which took effect in 2014, requires most individuals to obtain acceptable health insurance coverage for themselves and their family members or pay a penalty. The individual mandate is enforced each year on individual federal tax returns. Individuals filing a tax return for the previous tax year will indicate, by checking a box on their individual tax return, which members of their family (including themselves) had health insurance coverage for the year (or qualified for an exemption from the individual mandate). Based on this information, the IRS will then assess a penalty for each nonexempt family member who doesn’t have coverage.

On Jan. 20, 2017, President Trump signed an executive order intended to “to minimize the unwarranted economic and regulatory burdens” of the ACA until the law can be repealed and eventually replaced. The executive order broadly directs the Department of Health and Human Services and other federal agencies to waive, delay or grant exemptions from ACA requirements that may impose a financial burden. However, the executive order does not include specific guidance regarding any particular ACA requirement or provision, and does not change any existing regulations.

IRS Information Letters

Office of Chief Counsel issued a series of information letters clarifying that the ACA’s individual and employer mandate penalties continue to apply.

  • Letter numbers 2017-0010 and 2017-0013 address the employer shared responsibility rules.
  • Letter number 2017-0017 addresses the individual mandate.
According to these letters, the executive order does not change the law. The ACA’s provisions are still effective until changed by Congress, and taxpayers are still required to follow the law, including paying any applicable penalties.

More Information

For additional information on the ACA Executive Order and the current tax filing season, please visit www.irs.gov/tax-professionals/aca-information-center-for-tax-professionals.

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Company information

Scurich Insurance Services
Phone: (831) 661-5697
Fax: (831) 661-5741

Physical:
783 Rio Del Mar Blvd., Suite7,
Aptos, Ca 95003-4700

Mailing:
PO Box 1170
Watsonville, CA 95077-1170

Contact details

E-mail address:
[email protected]

(831) 661-5697

Available 8:30am - 5:00pm