As of Feb. 15, 2018, employers must use new tables to determine how much income tax to withhold from their employees’ paychecks. The Internal Revenue Service (IRS) issued the required new tables in Notice 1036 on Jan. 9, 2018. The new tables are also available in IRS Publication 15.
In addition, the IRS issued a new Form W-4 and a new withholding calculator on Feb. 28, 2018.
The updated tools aim to help employers improve the accuracy of their tax withholdings under changes made by the tax reform law, the Tax Cuts and Jobs Act, which was enacted on Dec. 22, 2017.
Employers should already be using the new tables for 2018. Employers are not required to use the new Form W-4 for 2018 but may use it for any 2018 withholding changes. Employers will be required to use the new version of Form W-4 for 2019.
Taxpayers can use the updated tax withholding calculator to determine whether they should make any changes to their 2018 withholdings.
The Tax Cuts and Jobs Act made several changes to the tax code that will affect individual taxpayers in 2018. For example, the new law:
To reflect these changes, the IRS has issued three new tax withholding tools. The tools aim to help employers avoid withholding too much or too little from their employees’ paychecks for income taxes in 2018 and 2019.
For 2018, New Tables Work with Existing Forms W-4
The IRS’ new withholding tables are designed to work with the Forms W-4 that employees have already filed with their employers to claim withholding allowances for 2018. Thus, employers do not need to obtain updated Forms W-4 from their employees to use the new tables. The deadline for employers to begin using the new tables was Feb. 15, 2018.
New Form W-4 for 2019 May Be Used in 2018
For 2019, the IRS has revised Form W-4 to more fully reflect the new tax law and to help employees determine appropriate withholding amounts. Released on Feb. 28, 2018, the Form W-4 can be used in 2018 if an employee starts a new job or if existing employees wish to update their 2018 withholding in response to the new law or changes in their personal circumstances.
The IRS’ updated withholding calculator allows employees to perform a quick “paycheck checkup” to help them determine whether they should make changes to their 2018 withholdings. While the IRS encourages all taxpayers to use the new calculator, employees who have simple financial situations are not likely to require any revisions for 2018. Those with more complicated situations, however, are strongly encouraged to check their 2018 withholdings using the calculator. These include employees who itemized their deductions in 2017 or have:
Employees with even more complex situations (such as those who owe self-employment tax or have capital gains) may need to use Publication 505 instead of the withholding calculator. The IRS expects to release an updated version of this publication in the near future.